PR-5701 · Live
Chem Ledger
When a tech submits a chem-usage form in the field, Chem Ledger prices it onto the Job. It reads each chem the tech recorded, looks it up in the pricebook the AR Specialist keeps, and applies the operation's own rounding, markup, and customer rules. Clean ones land as priced line items on the Job right away. The ones that need a look, like a new customer or an odd quantity, wait in a short queue the AR Specialist clears one click at a time. By the time the AR Specialist opens the Job to invoice, the chem line items are already there.
The promise
When a Job is ready to invoice, the chem line items are already on it, priced to the operation's own rules and ready to send. The morning that used to go to transcribing form after form now starts with a short review queue and clean invoices going out on time. The time that comes back goes into the aging report and the collections calls that actually pull cash in.
How it works
The path from input to value.
- 01
A tech submits a chem-usage form
Out in the field, the tech records the chems they applied on the Job and submits the form. Chem Ledger reads the captured chems from it.
- 02
Each chem is priced against the pricebook
Chem Ledger looks up every captured chem in the pricebook the AR Specialist keeps and applies the operation's rounding, minimum, markup, and customer rules, the same way the AR Specialist would by hand.
- 03
Clean captures land on the Job; the rest queue for review
High-confidence captures write priced line items straight onto the Job. The ones that need a look, like a new customer or an odd quantity, wait in a queue the AR Specialist clears with one click each.
- 04
The invoice goes out from the priced lines
With the chem lines already on the Job, the invoice is generated at Job close, clean and on time.
- 05
The audit trail stays on the Job
Every form, chem, rule, and line that landed stays on the Job, so a later dispute is answered by pulling the trail in one view.
The day before. The day after.
Same moments. Lived differently.
Fourteen Jobs closed overnight. Eight of them are chem-heavy and need hand-pricing before they can invoice.
7:45 AMAll fourteen Jobs already have their chem lines priced. The AR Specialist clears two flagged captures in five minutes and opens the aging report with time to actually read it.
7:45 AMBefore
Fourteen Jobs closed overnight. Eight of them are chem-heavy and need hand-pricing before they can invoice.
After
All fourteen Jobs already have their chem lines priced. The AR Specialist clears two flagged captures in five minutes and opens the aging report with time to actually read it.
Six clean invoices go out. The eight chem Jobs are still mid-pricing, one form at a time.
8:15 AMAll fourteen invoices go out on time, ten minutes ahead of where the morning used to be.
8:15 AMBefore
Six clean invoices go out. The eight chem Jobs are still mid-pricing, one form at a time.
After
All fourteen invoices go out on time, ten minutes ahead of where the morning used to be.
The collections cadence calls start, but the unbilled chem Jobs keep nagging at the back of the list.
9:00 AMThe collections cadence calls get full attention. Three customers pay by card on the call.
9:00 AMBefore
The collections cadence calls start, but the unbilled chem Jobs keep nagging at the back of the list.
After
The collections cadence calls get full attention. Three customers pay by card on the call.
The sixty-day calls get compressed into whatever time is left. The same unbilled Jobs are still sitting there.
1:15 PMThe sixty-day calls get the full hour. Two payment plans land.
1:15 PMBefore
The sixty-day calls get compressed into whatever time is left. The same unbilled Jobs are still sitting there.
After
The sixty-day calls get the full hour. Two payment plans land.
DSO is down a day. It could be down more if the chem invoices were not slipping out late.
4:45 PMDSO is down three days, and same-day billing is holding.
4:45 PMBefore
DSO is down a day. It could be down more if the chem invoices were not slipping out late.
After
DSO is down three days, and same-day billing is holding.
What it doesn’t do
The edges we drew on purpose.
A product that tries to do everything ends up doing nothing well. Here’s what we left out, and why we don’t feel bad about it.
- ×Does not roll commercial chem usage up into a single month-end invoice.
- ×Does not generate the invoice; that happens at Job close from the priced line items.
- ×Does not build or maintain the chem pricebook; it reads the source the AR Specialist keeps.
- ×Does not author the tech's mobile form.
- ×Does not score, rank, or coach technicians on chem usage.