PR-7201 · Live
Fleet Form
Fleet Form lets you build inspection and cleaning forms for every vehicle in your fleet. Create your vehicle types, pick from our pre-built questions or write your own, and decide who gets the form and how often. Assigned recipients get a link by SMS or email on schedule and fill it out from their phone. Results land on the Fleet Manager's dashboard automatically, and anything flagged floats to the top.
The promise
The Fleet Manager stops finding out about vehicle issues after the fact. Inspection forms go out on schedule, every submission lands on the dashboard, and anything flagged is visible the same day it's reported.
How it works
The path from input to value.
- 01
Vehicle types are created or imported
The Fleet Manager sets up the fleet by creating vehicle types or importing them. Each vehicle type carries its own inspection configuration so forms reflect what actually needs to be checked on that vehicle.
- 02
Forms are built from default or custom questions
The Fleet Manager builds inspection forms by selecting from a library of pre-built questions or writing custom ones. Forms can be tailored by vehicle type, inspection cadence, or any combination the Fleet Manager configures.
- 03
Inspections are assigned and sent on a configured cadence
Each inspection is assigned to one or more recipients and scheduled on a daily, weekly, monthly, or annual cadence. Assigned recipients receive their form via SMS or email on schedule and complete it from any device.
- 04
Submissions land on the Fleet Manager's dashboard
Every completed form writes back to the vehicle record and appears on the Fleet Manager's live dashboard. Flagged issues surface at the top automatically so nothing gets buried in a submission queue.
- 05
Flagged issues are visible the same day
When a submission includes a flagged item, it appears on the Fleet Manager's dashboard immediately. No follow-up call needed to find out what was reported — the detail is already there.
The day before. The day after.
Same moments. Lived differently.
Fleet Manager follows up with three technicians who were supposed to submit weekly inspection forms yesterday. Two haven't responded.
8:00 AMWeekly inspection forms went out automatically this morning to every assigned recipient. Fleet Manager opens the dashboard to see who has submitted.
8:00 AMBefore
Fleet Manager follows up with three technicians who were supposed to submit weekly inspection forms yesterday. Two haven't responded.
After
Weekly inspection forms went out automatically this morning to every assigned recipient. Fleet Manager opens the dashboard to see who has submitted.
A vehicle comes back with a mechanical issue the technician noticed three days ago. It wasn't reported because there was no clear place to log it.
10:00 AMA technician flags a tire issue on their form. It surfaces on the Fleet Manager's dashboard immediately with the vehicle, the detail, and the submitter already logged.
10:00 AMBefore
A vehicle comes back with a mechanical issue the technician noticed three days ago. It wasn't reported because there was no clear place to log it.
After
A technician flags a tire issue on their form. It surfaces on the Fleet Manager's dashboard immediately with the vehicle, the detail, and the submitter already logged.
Monthly inspection forms go out via group text. Some respond with photos, some with voice notes, some don't respond at all. Results are inconsistent and hard to act on.
1:00 PMMonthly deep inspection forms sent automatically to the configured recipients. Each form is structured, consistent, and tied to the right vehicle type.
1:00 PMBefore
Monthly inspection forms go out via group text. Some respond with photos, some with voice notes, some don't respond at all. Results are inconsistent and hard to act on.
After
Monthly deep inspection forms sent automatically to the configured recipients. Each form is structured, consistent, and tied to the right vehicle type.
Fleet Manager pieces together the week's inspection results from texts, photos, and verbal updates. Two vehicles need attention but the details are incomplete.
4:00 PMDashboard shows every submission from the day. Flagged items at the top. Every vehicle record updated. Nothing to chase, nothing missing.
4:00 PMBefore
Fleet Manager pieces together the week's inspection results from texts, photos, and verbal updates. Two vehicles need attention but the details are incomplete.
After
Dashboard shows every submission from the day. Flagged items at the top. Every vehicle record updated. Nothing to chase, nothing missing.
What it doesn’t do
The edges we drew on purpose.
A product that tries to do everything ends up doing nothing well. Here’s what we left out, and why we don’t feel bad about it.
- ×Does not schedule or manage vehicle maintenance or repairs triggered by flagged issues.
- ×Does not track parts, costs, or maintenance history beyond what is captured on inspection forms.
- ×Does not integrate with external fleet management or telematics systems.
- ×Does not send reminder notifications for overdue or incomplete submissions.